10/16/12

“Shoot the moment” of perfect teamwork! AEGEE-Kharkiv & AEGEE-Kyiv summer university organizers post-release.


More than three months passed since the greatest SU of this year started. However, preparations and first negotiations with co-organizers (AEGEE-Kyiv) and reports for SUCT (Summer University Coordination Team) started much earlier – in December 2011.
You can find a lot of reports and exciting stories about multiple events in AEGEE magazine created by participants to express their feelings and share emotions and AEGEE-experience. We want to tell you about the organizational part of every single event.
 

Preparation.

You have to be lucky, persistent and talented to organize a good event. Especially in Ukraine. Especially with lack of budget. But with excess of enthusiasm. As we are.
Website, facebook group, promo-video and many other things were created to promote our event and make them unforgettable.
Huge number of emails was sent to companies that could support us and every answer we received made us feel like Olympic winners.
In the end we have full welcome-packs for participants, printed T-shorts with -50% discounts, accommodation in hostels for three times lower prices specially for our organization and a lot of AEGEE-friendly companies! 


Participants.


We knew it in advance that our participants would be brave (as they chose Ukraine as a summer university destination), creative (our event called “shoot the moment” was devoted to photo and video production) and smart (90% of applicants were guys – so they must have heard something about beauty of Ukrainian girls, and 10% of female participants realized that there would be a lot of nice guys here).

We received about 100 applications and chose 26 from them to participate in our event. We invited 26 people from 13 different countries to visit Ukraine from August 13th till 27th. Unfortunately, one of them forgot that international passport is required for this trip and total number of participants became 25. :)
 

Program. 

We made some research about things that are interesting for foreigners in Ukraine. But as football fans who were not interested in architect sights during EURO-2012, our active members of AEGEE-Europe and future participants of our SU aren’t typical tourists. So we tried to make our program active and not-full-of-sightseeing.

We organized quest city-game, cooking workshop (typical Ukrainian dish “vareniki”), kayaking on Seversky Donets river, lazer tag competition,  excursion by tram, lessons about photoshop and creativity, photo studio master class, boogie-woogie dance training and many other activities in Kharkiv. Also, our participants were impressed by all Ukrainian traditions, museums and “marshrutkas” they saw in the big and awesome capital, Kyiv.
 

Perfect Team!


Nothing can be achieved without a coordinated team, and in our international project it was also a key to success. Every day and night during the last three weeks before the event there were meetings of Kharkiv organizers, online skype conferences between Kharkiv and Kyiv board teams. Responsible and attentive members with god's help made our event successful!

Today SUCT released results of summer universities evaluation (every participant can evaluate the SU he/she attended). We took the 35th place out of 81. It was our first international project. We are the winners anyway!
We would like to thank AEGEE-Kyiv, helpers and members of AEGEE-Kharkiv, our partners and sponsors, and especially participants for making this summer incredible, memories bright and, of course, moments shooted!

 

*AEGEE-Kharkiv – is youth non-profit organisation, which is part of International Student Organisation AEGEE-Europe. As a non-governmental, politically independent and non-profit organisation AEGEE is open to students and young professionals from all faculties and disciplines who are from 18 to 35 years old.

AEGEE provides the ideal platform where youth workers and young volunteers from 43 European countries can work together on crossborder activities such as conferences, seminars, exchanges, training courses, Case Study trips, Working Group meetings and Cultural Exchange.

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